Cyber Security Policy
6 April 2017
1. Purpose of the Policy.
To ensure that the Society has an up-to-date policy for ensuring that it has adequately protected systems for all Personal & Sensitive data held by the Society Officers
2. Cyber Officer
- 2.1 A specific officer of the Society should be made responsible, by the Committee, to keep such information & the systems it refers to up-to-date & secure. Hereafter referred to as the Cyber Officer.
- 2.2. The Society’s Cyber Officer should maintain a list of categories of Personal & Sensitive data, who has access to it, who maintains it & how it is protected
- 2.3. The Society’s Cyber Officer should conduct an annual check on the Policy & the systems that it covers to satisfy themselves that Personal & Sensitive data is adequately protected.
- 2.4. The Society’s Cyber Officer should include the results of the annual check (see 2.3. above) in their report to the AGM each year & recommend any changes they think necessary to the systems or this Policy.
- 3.1 The Society should take out appropriate Indemnity Insurance against cyber-attacks on Society websites or the loss of laptops used for Society business.
- 3.2 Society Committee Members and Officers should ensure:
- 3.2.1 That all reasonable precautions are taken to prevent the loss or theft of electronic
devices such as laptops used for Society business
- 3.2.2 That each laptop used for Society business has up to date anti-virus software and a
- 3.2.3 Run regular virus and security scans on all laptops used for Society business, at least
once a month
- 3.2.4 Use encryption on all files containing Society personal and sensitive data
- 3.2.5 Backup Society personal and sensitive data to a separate device (memory stick; hard
drive or i-cloud) every week. These backups to be encrypted.
- 3.2.6 All Society Laptops must be strong password protected and the password to be
changed every 60 days
4.1 Regular backups of the website to be carried out by the Website Host
- 5.1 Bradford Family History Society does not hold member’s financial details, only their
contact details in order to send out Society magazines and information.
- 5.2. This policy to be reviewed every three years.
Next review date – March 2020.
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